2012 FORUM West Speaker Resources

Welcome to the 2012 IHC FORUM WEST Speaker Resource Center. This page will have all the details you need for the upcoming FORUM on September 6-7, 2012 in Las Vegas.

Deadlines and Important Notes

07/30/2012 — Photo, Bio, Session Title and 50-word Session Descriptions (print & online) Deadline
08/06/2012 — Electronic Presentations Deadline
08/12/2012 — Discount Hotel Room Rate Cut-off

Please Note: All Speaker photos, bios and workshop descriptions must be received by July 30, 2012 for it to appear on event banners and show guides.

Photo for Print and Online

Photo for Print: Vector eps, Illustrator.AI file or PDF format at 600 dpi

Photo for Online: JPG, GIF or PNG; 72dpi minimum at 100% of size, largest size possible

Upload Speaker Picture

[contact-form 6 “Speaker Resources Logo”]

Professional Bio

Please submit your 75-word company professional bio. If longer than requested, FieldMedia has the right to adjust the description to the amount required.

[contact-form 7 “Speaker Resources Bio”]


As a speaker, you are automatically pre-registered for the Conference. You will receive a complimentary Speaker Badge, which allows admission to all the general sessions, workshops, continental breakfast, lunch, breaks, and the opening night reception. You will have one complimentary guest pass to the conference of equal value. If you haven’t done so already, please email kraudabaugh@fieldmedia.com, with your guest registration pass.

Please check in at the registration desk to pick up your badge and event information. Please plan on taking the time to look over your workshop room and a/v equipment. Please bring your presentation with you on your laptop or on a jump drive. Laptops will not be provided – we will provide the LCD projector, screen and podium with microphone.

Speaker Agreement

Thank you for agreeing to speak at the IHC FORUM WEST. Please submit your professional bio and photo (600 dpi) by the July 30 deadline in order to have it posted on the event website and in the conference showguide. If you will not be able to meet these dates, please contact us as soon as possible to make other arrangements.

If you are presenting at a workshop or general session, please submit your presentation in either PowerPoint or PDF format by the deadline. This will ensure that your presentation is made available via www.theihccforum.com to be viewed by attendees on the day of the conference.

Your presentation should be informative and educational. Please keep in mind that FORUM West 2012 is not an open platform for presenters to directly market their products and services. We strongly recommend including at least one case study in your presentation. Any guests you invite to assist with the presentation of your case study will receive complimentary registration to the event.

As a presenter, you will receive one non-transferable registration and one complimentary guest pass that provides access to all conference sessions. No other compensation or reimbursement will be made in connection with your participation in this conference. FieldMedia may use your name, likeness and presentation materials for publicizing and promoting the conference. This may include recording, reproducing and distributing portions of your presentation. Presenter copyright will be protected. By participating in our event, you agree to all the speaker agreement terms.

Conference Hours

  • Wednesday, Sept 5, 2012 Pre-Conference 1:00 – 5:00pm
  • Wednesday, Sept 5, 2012 Exhibitor Setup 12:00 p.m. to 7:00 p.m. (Meeting Rooms available for review)
  • Thursday, Sept 6, 2012, 7:30am – 5:15pm
  • Thursday, Sept 6, 2012, 5:15am – 7:15pm (Opening Night Reception)
  • Thursday, Sept 6, 2012 7:30 pm – 9:30 pm League of Leaders Dinner (Invitation Only)
  • Friday, Sept 7, 2012 7:30am – 1:00pm

All presentations must be available online on the day of the event. Please mark your calendar for the July

Presentation Materials

Your presentation materials should help attendees follow your presentation while you speak, and serve as reference tools once they are back in their offices. Please remember that your presentation should be outline of your topic, not a direct transcript of your presentation. Your presentation should be 45 minutes in duration, followed by a 15-minute Q&A session. A good rule of thumb is to use one slide for every three minutes of presentation. Make sure your slides area readable. Font sizes of 24pt and above are ideal.

Although most of our speakers are businesses presenting case studies, analysts providing market insight, or experienced consultants and authors providing “how to” guidance, we welcome speakers from the vendor community to contribute non-marketing presentations. We strongly encourage that speakers bring a case study into the presentation.

Each workshop will have a moderator who will introduce you, pass out evaluation forms and keep track of your time (you might want to ask you moderator for a 5-minute warning signal) and help you with your audience’s questions. Speaker evaluations will be collected by staff or can be dropped off at the registration desk.

Please note: When we receive your presentation, no editing will be done. If not submitted in PDF format, it will be converted to PDF format and posted on our website. Please use the following format guidelines when preparing your slides:


  • Presentations will only be accepted in either PowerPoint or PDF formats.
  • The attached template is not mandatory, but is considered an acceptable format. The session title should appear on the first slide along with the speaker name(s).
  • The number of slides that you prepare for your session is your decision but should be based on the allotted speaking time, factoring in 15 minutes for the Q&A session at the end.
  • Keep the slides simple. Too much information makes slides difficult to read.
  • There are no photocopying services on-site.
  • Workshops will be equipped with a screen, LCD, remote control and podium microphone. No laptop will be supplied for your presentation. Please bring your presentation on your own laptop or flash drive. The presentation will be projected from your laptop.

Download Presentation Template Here

Hotel and Travel

Red Rock Casino Resort Spa

11011West Charleston Boulevard
Las Vegas, NV 89135
(702) 797-7777 or 1 (866) 767-7773
Discount Hotel Room Block – $149.00 per night. Cut-off Date 03/21/2012. For reservations, please call (800) 266-9432.

Book Your Hotel Room Online
Discount Room Rate for Attendees: $130.00. res# RCICDH The cutoff date for reservations at the reduced rate is 5pm on August 12, 2012. After that, the hotel’s prevailing rates apply.

Additional Information

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McCarran International Airport – Las Vegas

Red Rock Complimentary Shuttle Service

Trying to get to the Strip? Need a ride to/from the airport? We have you covered. Red Rock offers free shuttle service to/from McCarran International Airport, the Las Vegas Strip at Fashion Show Mall, and Sun City in Summerlin.

*Please be advised that all schedules are subject to change.
Reservations NOT accepted. Space is limited.

AIRPORT to RED ROCK (Picks up from Level 0, down the glass elevators located between north and south baggage claim areas)

6am, 8am, 10am, 12pm, 2pm, 4pm, 6pm, 8pm, 9pm

Strip Transportation

Red Rock to FASHION SHOW MALL (departs from Red Rock Valet)

11:00am, 1:10pm, 3:10pm, 5:10pm, 7:10pm, 9:10pm

FASHION SHOW MALL to RED ROCK (Picks up at Valet Circle on Fashion Show Drive)

11:40am, 1:40pm, 3;40pm, 5:40pm, 7:40pm, 9:40pm, 10pm

Should you have questions regarding transportation or any other aspect of your visit to Las Vegas, please call the Concierge at 866-328-9270 or click here to send them a request. You will receive a response within 48 hours.

Hotel Conference Center Floor Plan

Download a copy of the 2012 FORUM WEST floor plan

Download Hotel Property Map
Download Hotel Conference Center Map
Download Booth Layout

Audio/Visual Order Form

All meeting rooms will be equipped with the following equipment:

  • LCD Projector
  • Screen
  • Podium and Podium Microphone

Note: Wi-Fi is available throughout our ballroom and workshop rooms.

Speaker ready room will be available to Speakers and Press.

General Sessions will take place in the main ballroom and be set up either sitting at a skirted table with table microphones and podium or talk show style with comfortable chairs and wireless lapel microphones.

The main ballroom will be equipped with screens, high resolution LCD projectors, wireless remote. General Session speakers must come to the audio visual booth ten minutes for their start time to get their lapel microphone attached.

If additional electrical or audio-visual equipment for your session/workshop is requested, we will make every effort to grant your requests, but depending on your request, you may be asked to pay for some or all of the costs relating to anything you request.

Computers & Internet:

Computers are NOT provided in the general sessions or workshop rooms. If you are presenting in a session or workshop that requires the use of a computer, you must supply your own laptop computer or equivalent. Wi-fi will be available to all meeting rooms, speaker ready room and ballroom.

Marketing Toolkit – Use our Marketing Resources below to enhance your participation at the event.

  • Add our logo to your event page or newsletter

    Click here to copy and paste logo from the exhibitor resource page
    The IHC Forum West Logo

    Copy the code below and paste on your webpage

  • IHC FORUM WEST Conference Description: Just Copy and Paste

    The IHC FORUM WEST is the only national event 100 percent dedicated to health care consumerism. In just a day and a half, employers, TPAs, benefit brokers, consultants and regional health plan providers get expert insights on how to cut costs, comply with health care laws, implement consumer-directed plans and improve employee productivity. Through 24 cutting-edge workshops, five general sessions, 40 top industry professionals and numerous networking opportunities, attendees have an unprecedented opportunity to interact with peers and policy makers on the leading edge of the health care consumerism revolution. To register, visit www.theihccforum.com.

  • Use your special promo code for $100 of registration rates by sending out an email invitation for your prospects or customers –

  • We will create a press release for you, promoting your participation at our WEST event.

  • Please show you are attending our event through our Linkedin Event Page.

  • Join our networking group on www.theihcc.com for exciting updates and announcements.

Questions? Contact Us!

Mavian Arocha-Rowe
Senior Editor
404-671-9551 Ext 104

Todd Callahan
Managing Editor
404-671-9551 Ext 105

Karen Raudabaugh
Event Manager
404-671-9551 Ext 108
404-386-4370 Cell

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