2012 FORUM West Sponsor & Exhibitor Resources

Welcome to the IHC FORUM West 2012 Sponsor & Exhibitor Resource Center. This page will have all the details you need for the upcoming FORUM on September 6-7, 2012 in Las Vegas, Nevada.

Deadlines and Important Notes

8/3/2012 — All Company Hi-Res logos and ads are due for Conference Workbook and Signage
8/6 -8/24/2012 — Freeman starts accepting shipments
8/22/2012 — Freeman advance order discount ends
8/12/2012 — Freeman Discount cut-off date

Exhibit Setup, and Hours

Move In/Set Up

Wednesday, September 5, 2012 12:00 pm – 7:00 pm

Pre-Conference Workshops

Wednesday, September 5, 2012 1:00 pm – 5:00 pm

Exhibit Hours

Thursday, September 6, 2012
7:30 a.m. – 8:45 a.m.
10:30 a.m. – 11:00 a.m.
12:00 p.m. – 1:30 p.m.
2:45 p.m. – 3:00 p.m.
4:00 p.m. – 4:15 p.m.
5:15 p.m. – 7:15 p.m. – Opening Night Reception
7:30 p.m. – 9:30 p.m. – League of Leaders Dinner (invitation only)
Friday, Sept 7, 2012
7:30 a.m. – 8:30 a.m.
10:00 a.m. – 10:30 a.m.
11:30 a.m. – 12:00 noon – Exhibitor Prize Drawings
1:00 p.m. – end

Exhibit Move Out/Tear Down

Exhibits will be be available for move out and tear down at 1:00 p.m on Friday, September 7th, 2012. Out of respect for the attendees and General Session speakers, all exhibitors must remain up until closing. If you must leave before 1:00 p.m on Friday, please make arrangements with Freeman to take down your booth after the last General Session. Be sure you have all your ship out labels attached to your booth for pick up and shipping. *additional changes will apply.

Shipping Addresses

Freeman Shipping Address
Exhibiting Company Name / Booth # _________
℅ Freeman
6675 West Sunset Road
Las Vegas, NV 89118

Please Note

(a) General Sessions are in the same room as the exhibits. Please close all booths during presentation times.
(b) Each Booth comes with 8′ high backwall and 3′ high side dividers, (1) 6′ topped and skirted table, (2) side chairs, (1) wastebasket, (1) 7×44 identification sign. All booths will be supplied with Power. Exhibit space is carpeted. Any additional items can be ordered Freeman Exhibit Services(please note that extension cords run up to $66 per cord). Wi-Fi will be available in the meeting rooms and ballroom.

Freeman Exhibitor Kit

Download the Freeman Exhibitor Kit for complete service and exhibitor details. Please note, the deadline for discount is August 26, 2012

Download Exhibitor Kit
Place Order Online

Air, Hotel and Travel

Red Rock Casino Resort Spa

11011 West Charleston Boulevard
Las Vegas, NV 89135
702.797.7777 or 1 (866) 767.7773

Book your Hotel Room Online

Discount Room Rate for Attendees: $130.00. res# RCICDH The cutoff date for reservations at the reduced rate is 5pm on August 12, 2012. After that, the hotel’s prevailing rates apply.

Additional Information

Hotel Details
Property Map
Conference Center Map
Hotel Promotions
Shuttle FAQ

Get notified for the best airfares to Atlanta– join: www.airfarewatchdog.com

McCarran International Airport – Las Vegas

Red Rock Complimentary Shuttle Service

Trying to get to the Strip? Need a ride to/from the airport? We have you covered. Red Rock offers free shuttle service to/from McCarran International Airport, the Las Vegas Strip at Fashion Show Mall, and Sun City in Summerlin.

*Please be advised that all schedules are subject to change.
Reservations NOT accepted. Space is limited.

RED ROCK to AIRPORT (drops off at the departures level)

5am, 7am, 9am, 11am, 1pm, 3pm, 5pm, 7pm

AIRPORT to RED ROCK (Picks up from Level 0, down the glass elevators located between north and south baggage claim areas)

6am, 8am, 10am, 12pm, 2pm, 4pm, 6pm, 8pm, 9pm

Strip Transportation

Red Rock to FASHION SHOW MALL (departs from Red Rock Valet)

11:00am, 1:10pm, 3:10pm, 5:10pm, 7:10pm, 9:10pm

FASHION SHOW MALL to RED ROCK (Picks up at Valet Circle on Fashion Show Drive)

11:40am, 1:40pm, 3;40pm, 5:40pm, 7:40pm, 9:40pm, 10pm

Should you have questions regarding transportation or any other aspect of your visit to Las Vegas, please call the Concierge at 866-328-9270 or click here to send them a request. You will receive a response within 48 hours.

Exhibitor Registration

Please register your booth staff here:

[contact-form 12 “Exhibitor Registration”]

Sponsors will receive the following number of conference passes based on their sponsorship level:

Gold – 4 passes
Silver – 4 passes
Bronze – 2 passes

Additional conference passes are available for $175.00, which includes registration to all workshops, receptions and meals. Additional staff can be entered on our online registration page under Exhibitor or if entering through this page, additional staff will be billed to your organization.

Exhibitor Material Requirements

All exhibitor/sponsor logos, advertisements and 50-word company descriptions must be received by August 3, 2012 for it to appear on event banners and show guides.

Print: Vector eps, Illustrator .ai file or PDF format at 600 dpi
Online: JPG, GIF or PNG; 72dpi minimum at 100% of size, largest size possible

Company Description

Please limit your company description to 50 words. If longer then requested, FieldMedia has the right to adjust the description to the amount required.

Conference Workbook Show Guide Ad

Gold Sponsor: Full page, Trim 8.5″ x 11″. Bleed 8.625″ x 11.125″. Live area 7.5″ x 10″
Silver & Bronze Sponsor: Half page, 7.5″ x 4.875″, horizontal, no bleed

Upload your materials

[contact-form 13 “Upload Your materials”]

Booth Layout

View the 2012 FORUM West Conference booth layout

View Layout

HealthCare Consumerism Connection Game

We are excited to announce HealthCare Consumerism Connections, a game designed for our attendees to learn about your solutions and how they can help their organization on their journey to HealthCare Consumerism. You will be given a roll of stamps that you will need to stamp the attendee’s game sheet in the workbook. On Friday, they will be able to turn in their filled out game sheet for a prize drawing.

Sponsor/Exhibitor Prospectus

For additional details about the 2012 FORUM West Conference in Las Vegas, NV Sept 6-7, 2012 please download our Sponsor and Exhibitor Prospectus.

Download Prospectus

Terms and Conditions

Please review the 2012 FORUM East Conference Terms and Conditions.

View Terms and Conditions

Sponsor/Exhibitor Prize Give-Aways

Prize Drawing Form

We will hold a Sponsor/Exhibitor Prize Drawing on the final day of the conference. Winners need to be present to win and we will continue to draw names until we have a winner.
This is not mandatory but is a great way to get attendees to your booth. Prizes are up to each individual sponsor/exhibitor. During the final networking break, you will have someone from your company come to the stage to announce the winner for your prize.

Additional Marketing Opportunities

We have designed a number of marketing opportunities to enhance your exposure at our 2012 FORUM West. These enhancements are available on a first-come, first served basis.

Lanyards SOLD
Continental Breakfast $6,500
Conference Show Guide Belly Band $5,000
NotePads SOLD
Room Keys SOLD
Ice Cream Breaks $6,500/ each
Smoothie Station $6,500/ each
Networking Break (4 available) $5,000
Cyber Café Sponsor $8,500
Grand Finale Afternoon Break $6,500
Full Page Ad in Workbook Show Guide $3,500
Additional Team Members Conference Pass $175 each

Marketing Toolkit – Use our Marketing Resources below to enhance your participation at the event.

  • Add our logo to your event page or newsletter

    Click here to copy and paste logo from the exhibitor resource page
    The IHC Forum West Logo

    Copy the code below and paste on your webpage

  • IHC FORUM WEST Conference Description: Just Copy and Paste

    The IHC FORUM WEST is the only national event 100 percent dedicated to health care consumerism. In just a day and a half, employers, TPAs, benefit brokers, consultants and regional health plan providers get expert insights on how to cut costs, comply with health care laws, implement consumer-directed plans and improve employee productivity. Through 24 cutting-edge workshops, five general sessions, 40 top industry professionals and numerous networking opportunities, attendees have an unprecedented opportunity to interact with peers and policy makers on the leading edge of the health care consumerism revolution. To register, visit www.theihccforum.com.

  • Use your special promo code for $100 of registration rates by sending out an email invitation for your prospects or customers –

  • We will create a press release for you, promoting your participation at our WEST event.

  • Please show you are attending our event through our Linkedin Event Page.

  • Join our networking group on www.theihcc.com for exciting updates and announcements.

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