2015 Private Exchange FORUM Baltimore Speaker Resources

Welcome to the 2015 Private Exchange FORUM Speaker Resource Center. This page will have all the details you need for the upcoming FORUM on September 1-2, 2015 in Baltimore. *Please note that not all Speakers require Presentations.

Deadlines and Deadlines and Important Notes

07/24/2015 — Speaker Photo, Bio, Session Title and 150-word description with 3 take-away learning points for our audience of your Session are due. These will be distributed in print and online to our community. This is the initial deadline to take advantage of all IHC marketing and promotion opportunities.
07/24/2015 — Speaker photos, bios and workshop descriptions must be received by July 24, 2015 for it to appear on event banners and show guides.
08/14/2015 — Deadline for speaker questionnaires to be submitted
08/14/2015 — Electronic Presentations Deadline
08/07/2015 — Discount Hotel Room Rate Cut-off – $139 Group Block Rate

Speaker Agreement

Thank you for agreeing to speak at the Private Exchange FORUM. Please submit your professional bio and photo (600 dpi) by the July 24th deadline in order to have it posted on the event website and in the conference workbook. If you will not be able to meet these dates, please contact us as soon as possible to make other arrangements.

If you are presenting at a workshop, please submit your presentation in either PowerPoint or PDF format by the deadline August 14th. This will ensure that your presentation is made available via www.theihccforum.com to be viewed by attendees on the day of the conference.

Your presentation should be informative and educational. Please keep in mind that the Private Exchange FORUM is not an open platform for presenters to directly market their products and services. We strongly recommend including at least one client presenter and their case study in the presentation with you. Any guests / clients you invite to assist with the presentation of your case study will receive complimentary registration to the event. For Solution Providers, we strongly suggest that you invite a client/customer who has implemented your solution or services to speak with you.

As a presenter, you will receive one non-transferable registration and one complimentary guest pass that provides access to all conference sessions. No other compensation or reimbursement will be made in connection with your participation in this conference. FieldMedia, Inc. may use your name, likeness and presentation materials for publicizing and promoting the conference. This may include recording, reproducing and distributing portions of your presentation. Presenter copyright will be protected. By participating in our event, you agree to all the speaker agreement terms.

  • Please bring your presentation with you on your laptop or on a flash drive. Laptops will not be provided – we will provide the LCD projector, screen and podium with microphone. There will be a charge for additional equipment requested.

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Personal Invitations from YOU!

As part of your agreement to speak at the IHC FORUM conferences, you agree to promote your specific session by inviting your business associates and personal contacts. It is requested by the IHC and recommended that you send at least one dozen personal invitations to your session via email or LinkedIn. You will be supplied with a special code for your invite.

Please consider using the marketing resources below to deliver your personal invitations.

Marketing Toolkit – Use our Marketing Resources below to enhance your participation at the event.

Download Marketing Toolkit

.PDF Download

Add our logo and url to your event page or newsletter: Copy and Past below

Exploring the New Benefits Delivery Model for Employers, Brokers and Insurers

Renaissance Harborplace Hotel – Baltimore, MD
September 1-2, 2015

The Institute for HealthCare Consumerism’s 2015 Private Exchange FORUM event includes hard-hitting keynote addresses, dynamic education sessions, leading industry providers – all centralized in one exhibit hall space for easy access to the best content and networking. The conference provides attendees – including employers, brokers and health plans – a complete overview on private exchanges: what’s working, what’s not and what lies ahead. Join us September 1-2 at the Renaissance Harborplace Hotel in Baltimore. For more information, visit PrivateExchangeFORUM.com

URL: www.PrivateExchangeFORUM.com

Socialize With Us

Or – Cut and Paste your participation on Linkedin

I’m exhibiting at 2015 PRIVATE EXCHANGE FORUM in Baltimore – register early and join me!

I’m speaking at 2015 PRIVATE EXCHANGE FORUM in Baltimore – register early and join me!



Upload Speaker Picture & Bio

Photo Specs

Photo for Print: Vector eps, Illustrator.AI file or PDF format at 600 dpi

Photo for Online: JPG, GIF or PNG; 72dpi minimum at 100% of size, largest size possible

Please submit your 75-word company professional bio. If longer than requested, FieldMedia has the right to adjust the description to the amount required.

EMAIL SPEAKER PICTURE & BIO to drhodes@theihcc.com

Presentation Guidelines (Panelists do not need a presentation)

Your presentation materials should help attendees follow your presentation while you speak, and serve as reference tools once they are back in their offices. Please remember that your presentation should be an outline of your topic, not a direct transcript of your presentation. Your presentation should be 35 minutes in duration, after a 5 minute introduction period, followed by a 20-minute Q&A session. Please check the time of your presentation – all presentations will be followed by a Q&A session. A good rule of thumb is to use one slide for every three minutes of presentation. Make sure your slides are readable. Font sizes of 24pt and above are ideal.

Although most of our speakers are business professionals presenting case studies, analysts providing market insight, or experienced consultants and authors providing “how to” guidance, we welcome speakers from the vendor community to contribute non-marketing presentations. We strongly encourage that speakers bring a case study into the presentation, and whenever possible, invite a client/customer to speak with you.

Each workshop will have a moderator who will introduce you, pass out evaluation forms and keep track of your time (you might want to ask you moderator for a 5-minute warning signal) and help you with your audience’s questions. Speaker evaluations will be collected by staff or can be dropped off at the registration desk.

Please note: When we receive your presentation, no editing will be done. If not submitted in PDF format, it will be converted to PDF format and posted on our website. Please use the following format guidelines when preparing your slides:


  • Presentations will only be accepted in either PowerPoint or PDF formats.
  • The attached template is not mandatory, but is considered an acceptable format. The session title should appear on the first slide along with the speaker(s) name(s).
  • The number of slides that you prepare for your session is your decision but should be based on the allotted speaking time, factoring in for the Q&A session at the end.
  • Keep the slides simple. Too much information makes slides difficult to read.
  • There are no photocopying services on-site.
  • Workshops will be equipped with a screen, LCD, remote control and podium microphone. No laptop will be supplied for your presentation. Please bring your presentation on your own laptop or flash drive. The presentation will be projected from your laptop.
  • General Sessions will take place in the main ballroom and be set up talk show style with comfortable chairs and wireless lapel microphones. The main ballroom will be equipped with screens, high resolution LCD projectors, and wireless remote.
  • No Sales Pitches Allowed.

EMAIL YOUR PRESENTATION to drhodes@theihcc.com

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As a speaker, you will receive a complimentary Speaker Badge, which allows admission to all the general sessions, workshops, continental breakfast, lunch, breaks, and the opening night reception. Please register using the form below.

[contact-form 114 “Speaker Registration”]

Please pick up your badge on-site at the Registration Desk. If you have any questions or problems, please email kraudabaugh@fieldmedia.com, with for help on your registration. Please check in at the registration desk to pick up your badge and event information.

There will be a Speaker Prep Room available at the conference.

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Hotel Conference Floor Plan

Download Floor Plan
Conference Center Map

Conference Hours

You are invited to attend the whole conference. To get the best experience, please take advantage to attend the whole conference.

Click here to see the full agenda

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Location and Hotel

Renaissance Harborplace Hotel

202 East Pratt Street
Baltimore, MD 21202
Phone: 410-547-1200
Group Discount Rooms:
$169 book online today – Rates good until August 14, 2015.

Book Your Hotel Room Online Here

Discount Room Rate for Attendees: $169.00. The cutoff date for reservations at the reduced rate is 5pm on August 14, 2015. After that, the hotel’s prevailing rates apply.

Questions? Contact Us!

Karen Raudabaugh
Event Manager
404-671-9551 Ext 108
404-386-4370 Cell
Dusty Rhodes
Director of Education

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